Board Minutes, July 2004

Date: Fri, 9 Jul 2004 00:05:11 EDT
Subject: MINUTES: NCHOA Board meeting, July 7, 2004

MINUTES

MEETING: NCHOA Board of Directors
DATE: July 7, 2004
LOCATION: 4874 Hopkins Place

1. ATTENDEES: Veronica Precella, Karin Hale, Cindy Johnson, Thor Berg, Lana Lathrop, Rich Lathrop. A quorum was present.

2. FINANCIAL MATTERS: We will post a brief position description to recruit a Treasurer. The Board thanks ANN CROSBY for filling this key post for the last six years. Ann has graciously agreed to help train and support her replacement. People interested in seeing the June financial statement in a PDF file, email Rich Lathrop, richnlana@aol.com.

3. NORTHCREEK COMMUNITY SIGN: This matter will go onto the Annual Meeting agenda for a vote. We will poll the owners on a number of options before November.

4. HOT TUB UPDATE The Board authorized Cindy Johnson to accept a bid of $250 to repair and weather-treat the hot-tub deck surround. ( Motion: Hale; Second: Berg; Vote: 5-0. ) The Board also authorized Cindy to contract with George Precella to clean the hot-tub bathrooms twice a month for $30. In June, the Board balked at a bid of $50 from Advanced Water Care. The hot-tub committee will provide cleaning tools and supplies. George will clean the bathrooms on the first and fifteenth of each month. We will poll the owners on replacement of the hot tub and vote on the matter at the Annual Meeting.

5. SOCIAL COMMITTEE UPDATE Cindy is still recruiting members for this committee. A number of neighborhood women are interested but would rather not chair the group. Do we have a born leader out there? Contact Cindy.

Meantime, the Board will host an FAC at the hot-tub area this month or next. Beer, wine, soft drinks and munchies will be provided (NOT from your dues) for Northcreek residents. Bring your own folding chairs. Watch for flyers.

6. ARCHITECTURAL CONTROL COMMITTEE On June 30, Rich, Thor and Karin completed the followup to the May walk-around and mailed results to homeowners. Generally, weed-control, lawn and yard improvement matters are to be completed by July 31; painting and structural corrections by September 31. Rich reported on painting scheduled for next spring/summer, landscape changes on two properties without ACC approval; Rich contacting owners. An Owner on Sentinel seeks explanation of walk-around items. Rich to meet owner 7/8. No luck contacting owner of 4888 Hopkins re weed problem. Interim solution: contact City. ACC attributed shrub interfering with sidewalk to wrong Owner; corrections underway. June Activities Report of ACC available to interested parties by email: richnlana@aol.com.

7. “COTTONWOOD TREE” - Veronica found and forwarded to UCAR, a 1979 Agreement between the developer of Northcreek and the Boulder and White Rock Ditch Co. which appears to assign maintenance responsibility to the ditch company for the full 75’ width of their easement. No response from UCAR.

8. NEW BUSINESS - Veronica wants the Board to begin focusing on the Annual Meeting next month. Neighbors interested in reading up on that process can turn to pages 3 to 11 in the By-Laws delivered to all homes last March.

9. ADJOURN – Next meeting, Thursday, August 5, 7-8 p.m. at Lathrops’, 4874 Hopkins
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